Who we are

Arc Scout is a staffing agency specializing in the architecture and interior design industry. Our website address is: https://arcscout.com.

Information We Collect

We collect personal information when you:

• Apply to a job through our Career Portal, LinkedIn or other job boards
• Contact us or respond to our outreach by email, phone, text, LinkedIn or other social media
• Fill out a Contact Us form
• Are referred to us by another person
• Interact with our website (e.g., cookies, analytics, embedded content)

We may also collect information from publicly available sources, such as LinkedIn and other social media profiles and online portfolios, and from third-party data providers that supply contact information, such as phone numbers and email addresses.

This may include:

• Name, email address, phone number
• Resume, cover letter, portfolio, and employment history
• Information you share during interviews, such as skills, project experience, career goals and compensation expectations
• IP address, browser type, and usage data

How We Use Your Information

When you apply for a job or share your information with us, you authorize us to:

• Review and process your application
• Share your information with our clients for job consideration
• Contact you regarding current or future opportunities

When you submit a Contact Us form, you authorize us to:

• Respond to your inquiry
• Retain your information for follow-up or service-related communication

We do not sell your personal data.

Use of Artificial Intelligence

Arc Scout uses artificial intelligence tools to assist our recruiters with recruitment and hiring-related tasks. AI is not used to make hiring decisions. Questions about our use of AI: [email protected].

Legal Basis for Processing

We process your data under:

• Legitimate interest (e.g., recruitment services)
• Consent (e.g., when you apply or contact us)
• Contractual necessity (e.g., employment placement)

We comply with applicable federal and state privacy and employment laws.

Data Sharing & Security

We may share your data with:

• Clients seeking candidates
• Technology providers that support our recruiting and business operations, including applicant tracking systems, email and productivity software (e.g., Microsoft 365) and AI service providers (e.g., Microsoft Copilot, Anthropic Claude)
• Legal or regulatory authorities if required

We implement reasonable security measures to protect your data. However, no system is 100% secure.

Your Rights

You may:

• Request access to your personal data
• Request correction or deletion
• Withdraw consent at any time
• Request data portability (where applicable)

To exercise these rights, email us at [email protected].

Data Retention

We retain applicant and contact data until you request deletion, except where we are required by law to keep certain records.

Cookies

We use cookies to enhance site functionality, analyze traffic and improve user experience. By using our site, you consent to our use of cookies. You can manage cookie preferences in your browser settings.

Embedded Content

Our website may include embedded content (e.g., videos, images, articles, social media). Embedded content from other websites behaves as if you visited those sites directly and may collect data, use cookies or track your interaction with that content, especially if you are logged into those third-party services.